Please see the Shadow Program page for officer/leadership development.

Here are the officer descriptions for our club:

Leadership

• Set the tone and goals for your administration.
• Build a program plan for your term of office.
• Preside over club meetings.
• Delegate responsibility and provide support.

Administration

• Read and follow your club constitution and bylaws.
• Submit semi-annual report, roster, fees to Toastmasters International.
• Prepare in advance for each club meeting.
• Use the Distinguished Club Program/Club Success plan.
• Appoint Web administrators.
• Make additional appointments as needed.
• Prepare your successor for office.

Club Representative

• Attend/vote at area and district council meetings.
• Vote at regional and international meetings.
• Represent your club in the community.
• Represent your club to meeting place management.

This is not an elected position but rather an extension of the President's responsibility after his or her term expires.

Educational Programs

• Prepare a general program outline for your term of office.
• Plan meeting assignments at least one month in advance.
• Orient new members to the Toastmasters program.
• Conduct a Member Interest Survey (403) at least yearly.
• Recognize educational accomplishments.

Leadership

• Preside in the absence of the president.
• Set the tone for club meetings and educational quality.
• Be available for advice and assistance.
• Attend/vote at area and district meetings.
• Vote at regional and international meetings.
• Attend executive committee meetings.
• Work with the district educational lieutenant governor.

Administration

• Sign Communication and Leadership manuals and update Member Program Progress Charts after each meeting.
• Report manual and award completions promptly.
• Keep a record of outside speeches.
• Administer contests and other Toastmasters educational programs.
• Participate in Distinguished Club Program/Club Success plan.
• Keep a supply of educational materials for club use.
• Prepare your successor for office.

Membership and Attendance

• Prepare strategy for building club attendance.
• Make every effort to retain members already in club.
• Welcome guests and encourage them to join club.
• Encourage members to attend all club meetings.

Administration

• Arrange a meaningful induction ceremony for new members.
• Participate in Distinguished Club Program/Club Success plan.
• Attend executive committee meetings.
• Attend/vote at Area Council meetings.
• Work with your district officers.
• Prepare your successor for office.

Public Relations

• Plan and maintain an active club publicity program.
• Prepare publicity materials.
• Supervise publication of club bulletin or newsletter.
• Write for your company publication.

Leadership

• Attend other Toastmasters events; develop contacts with individuals/groups outside club.
• Provide members with outside involvement opportunities.
• Coordinate Communication Achievement Award ceremonies.
• Prepare your successor for office.

Club Responsibilities

• Maintain a current membership roster and accurate attendance records.
• Record and read minutes of club meetings and activities and executive committee meetings.
• Participate in Distinguished Club Program/Club Success plan.
• Keep club constitution and bylaws.
• Prepare your successor for office.

Reports and Correspondence

• Promptly report all membership changes.
• Submit names and addresses of new officers.
• Prepare and mail orders for Toastmasters supplies.
• Maintain general club correspondence.
• Help president prepare semi-annual report, roster, and fees for submission to World Headquarters.

Receive and Disburse Funds

• Provide the bank with a new signature card.
• Notify each member in writing of dues payable.
• Collect payable dues and fees.
• Pay all bills promptly.
• Issue a check for new member fees and semiannual per capita payments.

Records and Reports

• Prepare an annual budget for the club.
• Keep complete and accurate records of all financial transactions.
• Present an oral and written financial report monthly.
• Participate in Distinguished Club Program/Club Success plan.
• Submit club accounts for audit near the end of your term.
• Prepare your successor for office.

Master Host

• Arrange for food service at meal meetings.
• Arrange for table and meeting room layout.
• Greet all meeting attendees and make them feel welcome.
• Remain near the door during the meeting.

Administration and Property Management

• Set out club materials and equipment at all meetings.
• Collect ballots and tally votes for awards.
• Rearrange meeting room after the meeting.
• Control all club property between meetings.
• Participate in Distinguished Club Program/Club Success plan.
• Prepare your successor for office.